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2019 Convention

The Convention of the Episcopal Church in East Tennessee meets annually to conduct the business of the diocese. It elects diocesan leaders; ratifies a budget; accepts resolutions; hears the bishop’s annual address, handles business related to diocesan entities, and in the year before a General Convention, it elects a deputation to General Convention. It is also a family gathering of folks across our diocese. Clergy and elected delegates participate in our convention; visitors and exhibitors are welcome!.

The 35th Annual Convention of the Episcopal Church in East Tennessee #ETCON19 will take place on Friday, February 8 and Saturday, February 9, 2019 at the Holiday Inn Knoxville Downtown.

Thursday, February 7, David Burman will be ordained as a transitional deacon at St. John’s Cathedral at 7 pm. Your presence and prayers are invited!

We’re in for a huge treat Friday evening, February 8 – Nashville Songwriters in the Round:  John Tirro, Sam Gay, Templeton Thompson, and Sally Barris will be in concert! Details below.

Registration for Convention Feb. 8 & Feb. 9

$99 Early Bird Registration – ends 5 pm November 15, 2018

$110 Standard Registration – ends 5 pm  December 1, 2018

$150 Late Registration – ends 5 pm December 15, 2018

$35  Feb. 8 Banquet Only – includes Nashville Songwriters in the Round concert (see below for details). Registration ends 5 pm January 6, 2019

*Please note that fees are non-refundable

 

 

  • Book a Room

    To make a reservation at the Holiday Inn Knoxville Downtown:

    Click on this link http://bit.ly/2019HotelReservations or call 1-800-264-1579

    The code for our block of rooms is DET

    The room rate is $108.00 per night

  • Open Leadership Positions

    Leaders to be Elected at the Convention

    Below are the positions open for election at our 2019 Convention. We ask that you pray for the open leadership positions and consider if you are called to run, or join a committee, or nominate someone.

    Nominations are requested by Dec 15. All nominations will be accepted via an online form available here.  The final deadline for the online form is Jan. 6, 2019.

    After the Jan. 6 final deadline, you can be nominated from the floor of the convention. Nominees will bring 300 copies of their biography with photo to be handed out at the convention. These copies should be given to Canon Michelle Bolt before the start of business on Friday, Feb 8.


    Bishop and Council (B&C)

    The Bishop and Council comprises the bishop plus ten lay and clerical members who represent each of the three geographical areas of the diocese – two of each from the populous South East and Middle East areas and one of each from the Upper East Area. “B&C” carries out the work of the Diocesan Convention between its annual meetings and oversees diocesan programs.

    Each term is three years. Clergy and lay members may not be from the same parish, and members must be 18 years old or more. Bishop & Council members may not serve simultaneously on the Standing Committee.

    A complete description of the functions of Bishop and Council and the Standing Committee are listed in the Diocesan Constitution and Canons.

    Bishop & Council positions open:
    Terms expire 2022

    1 Clergy South East Area
    1 Clergy Middle East Area
    1 Lay Middle East Area
    1 Lay South East


    Disciplinary Board

    Four Clergy and three Lay serve on the Disciplinary Board each for a three-year term. Members of the Disciplinary Board may not simultaneously serve on the Standing Committee.

    Clergy members must be canonically and geographically resident within the diocese, and lay members must be adult communicants in good standing who are geographically resident in the diocese. Functions of the Disciplinary Board are listed in the Canons of the Episcopal Church, Title IV.

    Disciplinary Board positions open:
    Terms expire 2022

    2 Clergy
    1 Lay


    Standing Committee

    The Standing Committee serves as a council of advice to the bishop. It has six members, three clergy and three lay. Each term is three years, and members can be re-elected for one successive term. One clergy and one lay member rotate off each year.

    Members of the Standing Committee may not serve simultaneously on Bishop & Council, Disciplinary Board or Commission and Ministry. A complete description of the functions of Bishop and Council and the Standing Committee are listed in the Diocesan Constitution and Canons.

    Standing Committee positions open:
    Terms expiring 2022

    1 Clergy
    1 Lay


    Trustee, University of the South

    Trustee position open:

    Term expires 2022

    1 Lay

  • Guidelines for Submitting a Resolution

    How to Write a Resolution

     

    WHO

    Any Delegate, Vestry, Area Commission, the Bishop and Council, the Chancellor, the Chair of the Committee on Constitution and Canons, and the Registrar of the diocese may submit resolutions for consideration by the Convention by delivering them to the Secretary of the Convention at least thirty days prior to the date set for the Convention. They may also introduce resolutions at the Convention in accordance with the Rules of Order.

    HOW

    Electronically – send a Word document by email to  the Rev. Canon Michelle Bolt, Secretary of the Convention,  mbolt@dioet.org

    WHEN

    Resolutions due at Diocesan House by Jan. 6, 2019

    FORMAT

    All elements must be included in the resolution.

    THE WHEREAS CLAUSE
    Reasons and justifications for resolutions should be included in an explanation following the resolution, so it is clear that a vote is being taken only on the substance of the resolution. A “whereas clause” should not be used.

    DETAILS OF FORM
    A. The Title

    B. The Resolution
    The word “Resolved” is capitalized and underlined, and it is followed by a comma and the word “That,” which is capitalized. Each resolving paragraph may end with a period or with a semicolon and the words “and be it further.” NOTE: “Therefore be it” and “and be it further” end a clause. They are not used at the beginning of a “Resolved” clause.

    C. The Explanation
    Here should be clearly and succinctly set forth the reasons for the proposed action called for in the resolution, and the anticipated financial impact (if any) on the diocese or congregations.

    HOW TO WRITE A RESOLUTION OF COURTESY OR APPRECIATION
    Resolutions of Courtesy or Appreciation, which are written to be read aloud, may have “whereas clauses,” but they should not include an explanation following the resolution. The form is the same as for resolutions.

    Please be sure to include your name, e-mail address and phone number (or that of your group’s representative) in your proposed resolution.

    GUIDELINES TO DOWNLOAD OR PRINT

    Here are guidelines, including a sample, for writing and submitting a resolution to download or print: https://www.dioet.org/wp-content/uploads/2018/10/2019ConventionResolutionInfo.docx

    AFTER JANUARY 6, 2019

    Proposed resolutions must be received at Diocesan House no later than Jan. 6, 2019 to be posted on our convention website and included in convention packet.

    Resolutions proposed after Jan. 6, will be made from the floor of convention. Bring 300 copies of the resolution for distribution to convention participants – given to the Secretary of the Convention before the start of business on Friday, Feb. 8.

  • Nashville Songwriters in the Round in Concert Friday Evening Feb. 8!

    NASHVILLE SONGWRITERS IN THE ROUND IN CONCERT FRIDAY EVENING, FEB. 8!

    Join us Friday February 8 for a music-filled evening with Nashville Songwriters in the Round: John Tirro, Sam Gay, Templeton Thompson, and Sally Barris!

    Prior to becoming campus pastor at Tyson  House (UT-Knoxville), John Tirro had a first career as a songwriter with radio hits and songs on Gold, Platinum, and Multi-Platinum albums. February 8, John will be joined by three friends from Nashville, to give an intimate concert of songs.

    Tirro says, “Sam is my oldest friend from Nashville, and the first song we wrote, ‘Me and the Moon,’ was recorded by Bryan White and led to everything else I had recorded. Templeton is Sam’s wife and a strong writer and singer, and Sally is a wonderful friend, singer, and writer as well. Among us, we’ve had songs recorded by Rascal Flatts, LeAnn Rimes, Diamond Rio, Bryan White, Montgomery Gentry, Kathy Mattea, Jo Dee Messina, Little Texas, Ricky Van Shelton, Sweethearts of the Rodeo, Trisha Yearwood, John Michael Montgomery, Lee Ann Womack, Patty Page, Johnny Rodriguez, Reba McEntire, and Martina McBride — and some of the best are ones that never got recorded! One sweet thing about an ‘In the Round’ format — four writers in the middle of the room, facing one another, taking turns telling stories and playing songs with the audience at cafe-style tables around them — is the intimacy. It’s a great way to hear songs and get to know the people who wrote them!”

    The concert will follow our Feb. 8 Friday evening banquet.

    Music and information about the songwriters may be found on their websites:

    John Tirro
    Sally Barris
    Templeton Thompson
    Sam Gay can be found on Templeton Thompson’s site

  • Save the Date for the Pre-Convention Meeting in Your Area!

    Middle East Area
    January 13 | 3-5 pm
    Good Samaritan, Knoxville

    Upper East Area
    January 20 | 3-5 pm
    St. Christopher, Kingsport

    South East Area
    January 27 | 3-5 pm
    St. Paul, Chattanooga