How to Write a Resolution
Any Delegate, Vestry, Area Commission, the Bishop and Council, the Chancellor, the Chair of the Committee on Constitution and Canons, and the Registrar of the diocese may submit resolutions for consideration by the Convention by delivering them to the Secretary of the Convention at least thirty days prior to the date set for the Convention. They may also introduce resolutions at the Convention in accordance with the Rules of Order.
Electronically – send a Word document by email to the Rev. Canon Michelle Bolt, Secretary of the Convention, email@example.com
Resolutions due at Diocesan House by Jan. 6, 2019
All elements must be included in the resolution.
THE WHEREAS CLAUSE
Reasons and justifications for resolutions should be included in an explanation following the resolution, so it is clear that a vote is being taken only on the substance of the resolution. A “whereas clause” should not be used.
DETAILS OF FORM
A. The Title
B. The Resolution
The word “Resolved” is capitalized and underlined, and it is followed by a comma and the word “That,” which is capitalized. Each resolving paragraph may end with a period or with a semicolon and the words “and be it further.” NOTE: “Therefore be it” and “and be it further” end a clause. They are not used at the beginning of a “Resolved” clause.
C. The Explanation
Here should be clearly and succinctly set forth the reasons for the proposed action called for in the resolution, and the anticipated financial impact (if any) on the diocese or congregations.
HOW TO WRITE A RESOLUTION OF COURTESY OR APPRECIATION
Resolutions of Courtesy or Appreciation, which are written to be read aloud, may have “whereas clauses,” but they should not include an explanation following the resolution. The form is the same as for resolutions.
Please be sure to include your name, e-mail address and phone number (or that of your group’s representative) in your proposed resolution.
GUIDELINES TO DOWNLOAD OR PRINT
Here are guidelines, including a sample, for writing and submitting a resolution to download or print: https://www.dioet.org/wp-content/uploads/2018/10/2019ConventionResolutionInfo.docx
AFTER JANUARY 6, 2019
Proposed resolutions must be received at Diocesan House no later than Jan. 6, 2019 to be posted on our convention website and included in convention packet.
Resolutions proposed after Jan. 6, will be made from the floor of convention. Bring 300 copies of the resolution for distribution to convention participants – given to the Secretary of the Convention before the start of business on Friday, Feb. 8.